Workamajig is the best of both worlds: the leading industry enterprise financial management system integrated with marketing project management software. That means you get a system as advanced as the best accounting software on the market, but one that's been designed from the ground up to work perfectly with all of the specific needs of a creative agency. So go ahead and pull reports and budgets by project, client and department; place electronic expense reports side-by-side with budgets; and define billing preferences by customer and project. Workamajig lets you do it all quickly, easily and seamlessly.
Invoices generated in Workamajig automatically contain all details to support the invoice within the invoice itself – including time and materials added to the job and client specific rates and markups (while allowing you to print the invoice with only the detail that you choose to show the client). This feature saves time preparing invoices, speeds up collections, improves cash flow and reduces write-offs and misunderstandings.
One look at how easy Workamajig makes it to generate year-end data for taxes and your accountant will be hooked.
With electronic billing worksheets submitted to client services, Workamajig automatically streamlines and expedites the entire billing process. Client services is able to turn around approvals faster and you're able to experience fewer hassles. What's more, invoices can be generated based on the budget and a billing schedule tied to dates or milestones.
You won't find this feature in QuickBooks®. Workamajig lets accounting provide AEs with their own AR aging reports showing which clients are overdue. The AEs can then follow up with their clients to improve collections and cash flow.
Media billing has never been easier. With STRATA and SmartPlus® integrated into the system, Workamajig automatically prepares accurate and timely invoices based on media orders. Additionally, reconciled invoices automatically create appropriate charges or credits based on discrepancies.
If your clients have specific invoice needs or want invoices in a certain style, no problem. Workamajig can easily send out invoices that are formatted to fit your clients' needs.
One of the biggest benefits of having all agency systems combined in Workamajig is that reconciling invoices becomes a simple task. You can reconcile vendor invoices to open projects for the vendor or reconcile freelance invoices against their timesheets. You can even reconcile invoices against media orders without having to code each line of the invoice manually. Less data entry means more time for you!
This valuable feature adds additional controls to your check writing by ensuring that vendors are not paid unless the charge has been billed to (or paid by) the client. Most accounting systems don't offer this feature. If you work for a small agency, you'll find it especially helpful because it helps improve cash flow.
Each staff member can create his or her own expense report. Not only can you track these expenditures, but expenses can be assigned to specific projects and tasks. Once submitted, you or another staff member can approve expense reports, and the vendor invoice will be created automatically.
Whether it's an expense report, purchase order or billing worksheet, you'll receive an email with a link that can take you directly to the approval. The approval screen shows the basic information about the request. Once you review the expense report, click the Approve or Reject button to include a comment. The system will send the request on to the next step.
P&L reports can be pulled by client, project or any other category. Automatic accruals can be established for pre-billed items. Balance sheets can be created and sales tax reports pulled. And work in progress can be posted to the GL. Workamajig even helps when it's time to gather 1099s. To top it all off, reports can be exported to Excel.
Workamajig makes it simple for your accountant or CPA to pull the information needed for seamless year-end accounting and tax purposes.
Your time is precious. That's why you shouldn't waste any of it spending time searching for a vendor's address or a past media bill. Thanks to Workamajig's global search feature, you only have to type in one word or key phrase to search the entire database and find exactly what you need in an instant.
By creating a text file of your existing information – project codes, vendor invoices, billing histories – you can upload and import it into Workamajig. You can even automatically import data from Outlook and QuickBooks for a fast start-up. In fact, half of our clients used QuickBooks prior to making the switch to Workamajig.
We understand how difficult it can be to switch to a new system. That's why Workamajig provides an easy migration path to make your transition from standard accounting systems to our software go quickly and smoothly.
Media, Production WIP, Time WIP and pre-bill accruals are all handled automatically and are incredibly easy to reconcile.